This is a tool used to store documents and files from team members. Learn how to get notified about changes and updates without constantly spending time logging into the system.
It`s obvious that companies have busy workdays. Spending time logging in and out of the system can deny you the opportunity to efficiently work on other important issues. Meanwhile, being offline for long can make you miss important updates as well, which all contribute to affecting your productivity, negatively.
Microsoft 360 SharePoint training is designed to give you the knowledge required to manage your time by using OneDrive.
Here is how the OneDrive tool can help you in your business:
You Can Easily Share Files and Folders
OneDrive gives you the option to share files or folders with your team. You can choose to send a link or an email, depending on your preferences.
For instance, if you want to send a document to one person, you can send them a link. You can also use the share by email option when sending it to several people.
OneDrive enables you to write many email addresses, compose your message, and email them right from the application.
You can also save your social media content on the tool so that if you want to share it on social media, you won`t have to log out of OneDrive and log in on social media. You can just access your social media accounts and share photos and videos through the tool.
All you need is to select the file, right-click on it, select “share”, and then choose the “more” option, which is at the bottom of the window, and you`ll find options for Facebook, Twitter, LinkedIn, and so on.
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Keeping Track of Who`s Sharing
OneDrive has a feature that enables you to see who has shared what, and when they shared it. This enables you to follow up on your company’s activities and suggest any improvements if need be.
The only best course that can teach you these skills is the Microsoft 360 training course. We are on a mission to share our experiences with the world. Join our course and experience success.
You Can Use OneDrive Along With Other Programs
Maybe you use windows and think changing to another operating system can make the tool inaccessible. OneDrive works well across many operating systems.
It works on Windows, iOS, Android, and macOS. Therefore, whether you are on your smartphone, tablet, or PC, you can still share, edit, comment, and monitor everything that`s going on in the app.
Furthermore, if you work as a team through Microsoft Teams, Outlook, or SharePoint, you can integrate OneDrive with any of these and share work without moving from one program to the other.
Joining Microsoft 360 SharePoint training will unlock all the opportunities that you can get through the effective utilization of this tool.
It Keeps Your Data Secured
OneDrive allows you to create a two-factor authentication to prevent your credentials from being accessed without a second factor and eliminate the effects of compromised passwords.
You can protect your company`s confidential information by creating a site where you put the external sharing option off.
When you want to share files with your clients or prospects, you can create a site where you can allow external sharing. Even more so, you can set an expiry time on documents shared with third parties.
OneDrive also has a feature that allows access to data based on location. You can enable this by determining a trusted network boundary according to a specified IP address range.
Data loss prevention policy (DLP) is also an aspect of safeguarding security in OneDrive. Here is what this feature can do to you and your team when you set it:
- It warns you whenever you try to share sensitive information
- It blocks sharing of sensitive information and shows a pop-up policy that allows you to disallow the block and captures your reasons for which you will have to override the block.
- You also have the option to command the tool to block users to share sensitive information without showing them pop-up warnings.
You don`t have to suffer the risk of exposing your confidential business information to cybercriminals anymore. Microsoft 360 training is here to help you.
Register for our training and we shall teach you the advanced data security measures.