Microsoft 365 & Outlook Time-Saving Tips (Training Available)

Attend a Microsoft Office training that gets you results. With training topics ranging from Onenote, Office 365, Outlook, and more, we want to help you take full advantage of your Microsoft Suite to manage your team better and improve productivity. 

Here are some of the tips you will learn:

Outlook Calendar Shortcut

  • To set a calendar on Outlook, you need to open the Outlook web, select calendar, and then create a new calendar. 
  • Then, you are required to name it, customize it with color, add it to calendar groups, and save it.
  • We’ll teach you how to perform the entire process by using your keyboard shortcuts.
  • To close a window or a menu, for example, you can press escape (Esc); to create a new message, you can press Ctrl+Shift+M, and navigating to the home tab, you simply press Alt+H.

Microsoft 360 training teaches many more of these skills. So join us, and we’ll teach you how to use Outlook to scale your business.

How to Organize Emails into Folders

As a business person, you spend a lot of time in your email, and a full inbox can quickly become overwhelming.

When emails are mixed up, it gets challenging to find a particular one in the future as it gets pushed to the bottom. Outlook can help you organize your emails according to their importance to enhance easy access.

Better organization of emails can also make deleting easy since you can easily see the less important ones.

However, no matter how you organize your email, you will still need to navigate from one folder to another, which can be a hassle.

Microsoft 360 training in Houston is a program that can teach you faster ways of moving through different folders in Outlook and efficiently handling your email activities.

By using your keyboard, you can navigate through different folders on the tool; for instance, if you press Ctrl+Shift+D, you can delete or ignore a message. To create a new email, you simply need to press Ctrl+N.

Reach out to us, and we’ll teach you faster tips to save time and allow you to concentrate on other important business issues.

How to Use Email Templates

Sometimes you may be required to give a single response message to a few people. Instead of composing the same email repeatedly, Outlook helps you create a template and store it on the tool so you can use it later when you need it.

However, this also requires navigating through the tool and following some steps, which can take five or more minutes. At Microsoft 360 training, we shall teach you how to save this time.

You will learn quick ways of creating and saving email templates no matter how tech-savvy you are.

How to Set Mailbox-Rules

Outlook supports setting commands that automatically control actions running on incoming or outgoing messages. These are called mailbox rules.

These rules allow you to create a specific folder for your particular clients and command all your messages to that storage.

In addition, you can set rules to delete messages that you don’t want, for example, promotional and spam messages.

These rules are beneficial because the system will organize for you where the messages should go, and those which you don’t want will be automatically deleted, saving you time to go on with other chores.

There is a process to creating these rules, not a difficult one, anyway, but it takes time. Our Outlook time-saving training will walk you through simple keyboard shortcuts to handle these processes.

We created the Microsoft 365 SharePoint training in Houston to help businesses utilize this tool effectively and grow their business.

Join us, and your Outlook tool will be your weapon to help you use your time much better.

How to Schedule Messages for Future Delivery

This is a feature that allows you to work ahead of time. For example, if you have a message that you want to send to a client the next day, you can write it early and schedule it for the desired time to be sent.

This can help you avoid unpunctuality, which may cause inconveniences to your clients when you forget or send a message late.

Message scheduling is crucial for every business person to know since every organization depends on emails for communication.

We will teach you fast shortcuts to perform this process, and you will not need to move through the time-wasting, stressful process of manually scheduling individual emails.

Through Microsoft 360 SharePoint training, we have helped many businesses succeed through better utilization of this tool.

We can handle both online and in-person training for you.

Contact us for Office 365,  SharePoint, Outlook, and Microsoft teams training in Houston or other cities!


LR Training Solutions offers Microsoft 365 & Outlook Training tailored for individuals seeking to acquire new skills and leverage them effectively in various professional settings. Whether you’re a leader, manager, executive, employee, or professional, our training program is designed to assist you. We cater to individuals in Houston, Atlanta, Chicago, New York, and Los Angeles, Seattle, and more. We also travel to locations in the USA and to different countries.

If you’re interested, feel free to get in touch with us today or explore our session topics to find the one that best aligns with your specific training requirements.